How Business Systems Can Save Time and Money

Ninety-four percent of all failures are not because people don't want to do a good job. It's because the system they were using failed. We all know out of experience that it is very difficult to rely on people because we are only human. That is why you need to systematize your business so that you can rely on reliable and consistent systems and not people. These systems are managed by your people, and makes not only your life, but also the life of everyone else working for you, so much easier. Systems will allow you to:

Save, Your, Self, Time, Energy & Money

All wealthy people, and highly successful businesses have "million dollar" systems, or  "tried-and-true" methods they have developed over the years of trail and error! If you need a million dollar system for your business, keep reading. 


The ultimate goal is to create systems that minimize the cash required, risk involved, time spend, and daily effort in your business, and maximize sales, profit, cash flow and ROI. By systematizing your business, you virtually guarantee yourself greater success and eliminate the biggest reasons people fail in business.

94% of Failure is caused by the system, Not the people 

Most people want to do a good job. Ninety-four percent of all failures are not because people don't want to do a good job. It's because the system they were using failed.

How to systematize your business

Planning and research are absolutely necessary to the success of your systems. To correctly identify the systems that are essential for your business you will need to consider the desired outcomes of your business. Some useful ways to start this process could involve drawing up an organizational chart of the business, as you would like it to be.

The diagram should outline the structure of your ideal business. If you are a small business with one person covering many of the positions identified as key roles within your business, the goal will be to grow the business to match the chart. Start with the end in mind and work towards that goal.

Another basic way to begin your business planning is to create a "work flow" process. Start with a task and work your way through the process of dealing with that task. By working through the process you can identify a standard, efficient method of completing the necessary steps in a way that ensures customer and staff satisfaction.

These exercises will help you to identify the areas where you will need to implement systems. Keep in mind that common business systems include strategic business development, management, people, financial, marketing, administration, legal, information technology, and quality control and risk management. Ultimately, these systems will ensure the smooth running of your business and help to increase the bottom line through consistent and reliable service.

Other key benefits of a business system:

  • Ensure customer service is always consistent.
  • Increase effectiveness and efficiency
  • Allow you to develop a salable asset.
  • Reduce most of the risk for you as a business owner,
  • Allow you to employ staff with lower levels of skills.
  • Speed up the time to train them to become productive
  • Enable you to leverage your time, your effort,
  • Ensure higher consistent quality control.
  • Reduce risk and guarantee greater success
  • maximize sales, profit, cash flow and ROI. 
  • Minimize  time spend, and daily effort in your business,
  • Increase bottom line profits and profitability

One of the key advantages of systematizing your business,  is  the business can run itself: the owner does not have to "work for" the business to keep it running. Unfortunately, most business owners are not in this position. The reality for most business owners are they are the ones that keep things together, and often working longer hours than the employees.

For your business to work with or without you, and for your business to be profitable and expandable without creating tons of chaos – you must be absolutely clear on how things should be done. In other words, documented systems!

Systematize your business and:

 “Building Your Business Faster, More profitably, with Greater Ease” so you can “Earn More, Work Less and enjoy life”.

If you're like most business owners, you're very good at what you do. Almost too good. Odds are, you make all the key decisions, you handle all the important day-to-day activities, and you alone are the ultimate source of your company's revenue and profits. In short, YOU are the "go-to-guy" (or woman) for your business.

And that's a problem.

You see, while you're tied up handling the day-to-day tasks of running your business, there could be thousands of dollars of unrealized profits slipping through your fingers. It might be painful to read this, but...

Your business Should NOT Revolve Around You!

When your business revolves around you... you become a prisoner of your business. But when you systematize your business, you take back control of your life... and you can finally start growing your business... instead of just running it. So what exactly is "systematize your business"? We'll dive into the details in a minute, but first let me ask you a very important question:

Are You Self-Employed Or Are You An Entrepreneur?

To many, the terms "Self-Employed" and "Entrepreneur" mean the same thing. But to me, the terms couldn't be more different. Here's the deal:

Being Self-Employed... is just another JOB. Outsiders might think that you're working for yourself... but you and I know the truth. Fact is, you're working to pay your taxes, working to pay your employees, working to keep the business at a steady level... you're working for the business.

But Entrepreneurs do things differently. A true entrepreneur spends a little time upfront implementing a turn-key approach to running a business... so that he (or she) can step back and let the business run on autopilot. Now... the business is working for the owner. If you're like me, you want to be an entrepreneur... not self-employed. And if you want to be a true entrepreneur, you've got to systematize your business. In the next section, I'll reveal how to start the process of systematizing your business and putting your business. 

Six areas to systematize your  business 

Finance & Accounting:

Production & Operations:

Customer Service & Delivery:

Sales & marketing:

Hiring, Onboarding & Training:

Process and Systems:

Four rules for systematizing your  business 

rule 1

The first is extraordinary systems, ordinary people. Systems should be designed for people with the lowest appropriate skill levels for the job, not for the experts.

Rule 2

Rule number two: If it’s difficult, something is wrong, and when it’s easy, you’ve got it right. Go into a McDonald’s during peak hours; look at the way the staff interacts. Twenty people move back and forth rapidly, rarely getting in each other’s way. Everyone knows what they’re doing. Remember, we’re talking about a business largely staffed with teenagers.

Rule 3

Rule number three: To be a system it needs to be written down. As a business coach, we have over 1,200 pages of operations and training manuals, checklists, processes, blueprints, and flow charts. Until it’s written down, it’s just a notion in your head.

Rule 4

Rule four is to deliver consistent predictable results every single time. If you go into a Macdonald’s or Starbucks, whether in Vancouver, San Diego, or New York, your coffee and food will taste the same because their systems are designed to produce consistent results.

 7 steps to systematizing your  business 

Step 1: Identify the key success processes of your business

Step 2: Map the step-by-step process & list of your most recurring tasks

Step 3: Document each step-by-step process and each of the tasks envolved.

Step 4: Create a step-by-step checklist of call-to-action for every processes 

Step 5: Implement, train and delegate your team on those systems

Step 6: Continue to review and improve the processes over time

Step 7: Implement 

Now it is your turn.  

Now you can discover this little known method -- what I call "Turn-Keying Your Business" -- to dramatically increase your income, take back your life... and expand your business without sacrificing your freedom, family and health in the process.

You are probably skeptical? That's only natural. After all, we've been taught that to get ahead, you've got to work hard. But you are only one person... and there's only 24 hours in a day. You can only do so much.

To smash through your current income levels, elevate your business to new heights, and finally break free of the never ending grind of running your own business, you MUST find a way to multiply your efforts... without doing all the work yourself.

If you really want to know the secret to putting your business on autopilot, if you're open-minded and if you're willing to do some serious "outside the box" thinking, then book a complementary strategy session

Talk soon 


About the Author Hans

Hans had 40 of his own businesses over the last 30 years and is famous for creating fast-growing businesses” He is an author, speaker, coach, and consultant and a specialist in business optimization and turnaround, helping smaller business owners eliminate business limitations, threats, and growth challenges in achieving their sales, profit, cash flow, and income goals with sniper precision.

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